Administrative, Event, & Trade Show Coordinator

 

Primary objective is to provide:

• Administrative Support to Outtech Team

• Office Support of the Corporate Office located in Aurora, Ohio.

• Administrative Support to Company Chairman

• Event Planning & Logistics Support

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Roles & Responsibilities

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Administrative

• Schedule & facilitate conference calls and zoom meetings.

• Assist with clerical work as needed (example: Taking dictation, email drafting, Excel documents.)

• On boarding/off boarding tasks for employees.

• Forwarding dealer inquiries to appropriate team members.

• Internal contact list management

• Special occasion & event needs – Employee birthdays, wedding gifts etc.

• Product & Internal Sample Ordering

• Company Logowear/Swag Management & Purchasing

 

Office

• Mail/Shipping – Incoming/Outgoing (USPS, UPS, fedex)

• Office Purchasing – office supplies, kitchen supplies, toiletries, etc.

• Office equipment maintenance

• Guest hosting – catering coordination, etc.  

• Management of office showroom.

• Maintenance of building - Day to day (lightbulbs, furnace filters.)

• Answer Phone (10-15 calls a day)

• General Office Maintenance - Straightening, meeting prep/clean up etc.

• Contracting and management of outside services (ex. Cleaning, Snow Removal, Landscaping etc.)

• Other duties as needed

 

Executive Support

• Daily Schedule Support for Company Chairman (Set Meetings, Calls etc.)

• Travel Arrangements for Company Chairman

• Correspondence Support for Company Chairman (Send/Receive Emails, Facilitate Communication)

• Other duties as needed

 

Event Planning

• Planning/Logistics for Bi-annual Sales Meetings

• Planning/Logistics for Annual Outtech Innovations Event in Conjunction with Marketing & Sales Team

• Attendee Trade Show Logistics for National Tradeshows (badges, hotel blocks, schedules etc.)

• Special Event Logistics as Needed

 

Company Responsibilities:

• Exemplify the vision, mission and values of company.

• Support and achieve company profitability objectives.

• Work to continuously improve.

• Be accountable.

 

Skills/Qualifications:

• Ability to use Microsoft Office Suite and Google Docs. 

• Professional communication skills including the use of email and virtual meeting software.

• Demonstrates the ability to think both analytically and creatively.

• Possesses strong problem-solving skills.

• Efficiently multitasks on multiple projects.

• Manage multiple priorities and ability to change gears quickly.

• Manages time efficiently.

• Collaborates well with others.

• Willingness to learn, immerse oneself into company business/culture/customers.

• Some Travel Required (apx. 2-3 weeks annually)

• This position is full-time and based out of Aurora, Ohio office. 

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For consideration, please send resume to HR@outtech-online.com 

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