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To learn more and to apply, please send resume and cover letter to

Administrative, Event, & Trade Show Coordinator


Primary objective is to provide:

  • Administrative Support to Outtech Team

  • Office Support of the Corporate Office located in Aurora, Ohio.

  • Administrative Support to Company Chairman

  • Event Planning & Logistics Support


Roles & Responsibilities


  • Schedule & facilitate conference calls and zoom meetings.

  • Assist with clerical work as needed (example: Taking dictation, email drafting, Excel documents.)

  • On boarding/off boarding tasks for employees.

  • Forwarding dealer inquiries to appropriate team members.

  • Internal contact list management

  • Special occasion & event needs – Employee birthdays, wedding gifts etc.

  • Product & Internal Sample Ordering

  • Company Logowear/Swag Management & Purchasing



  • Mail/Shipping – Incoming/Outgoing (USPS, UPS, fedex)

  • Office Purchasing – office supplies, kitchen supplies, toiletries, etc.

  • Office equipment maintenance

  • Guest hosting – catering coordination, etc.  

  • Management of office showroom.

  • Maintenance of building - Day to day (lightbulbs, furnace filters.)

  • Answer Phone (10-15 calls a day)

  • General Office Maintenance - Straightening, meeting prep/clean up etc.

  • Contracting and management of outside services (ex. Cleaning, Snow Removal, Landscaping etc.)

  • Other duties as needed


Executive Support

  • Daily Schedule Support for Company Chairman (Set Meetings, Calls etc.)

  • Travel Arrangements for Company Chairman

  • Correspondence Support for Company Chairman (Send/Receive Emails, Facilitate Communication)

  • Other duties as needed


Event Planning

  • Planning/Logistics for Bi-annual Sales Meetings

  • Planning/Logistics for Annual Outtech Innovations Event in Conjunction with Marketing & Sales Team

  • Attendee Trade Show Logistics for National Tradeshows (badges, hotel blocks, schedules etc.)

  • Special Event Logistics as Needed


Company Responsibilities:

  • Exemplify the vision, mission and values of company.

  • Support and achieve company profitability objectives.

  • Work to continuously improve.

  • Be accountable.



  • Ability to use Microsoft Office Suite and Google Docs. 

  • Professional communication skills including the use of email and virtual meeting software.

  • Demonstrates the ability to think both analytically and creatively.

  • Possesses strong problem-solving skills.

  • Efficiently multitasks on multiple projects.

  • Manage multiple priorities and ability to change gears quickly.

  • Manages time efficiently.

  • Collaborates well with others.

  • Willingness to learn, immerse oneself into company business/culture/customers.

  • Some Travel Required (apx. 2-3 weeks annually)

  • This position is full-time and based out of Aurora, Ohio office. 

For consideration, please send resume to 

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